BP25 Translation Conference for freelance translators in Kraków, Poland

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BP25 Translation Conference Kraków Poland for freelance translators

Business & Practice for freelance translators

this time in Beautiful Poland

2 full days of conference + dinners + workshops + fringe events

Join probably the most popular training event for translators — we’ve been doing this since 2014

 

 

BP25 in Kraków :: 12-14 May 2025

Countdown to BP25 in Kraków

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Call for Papers

Apply until 27 October 2024

Registration opens

mid-January 2025

Online prequel

8-10 April 2025

BP25 in Kraków

12-14 May 2025

BP25 timeline

Speaker application :: 27 October 2024

 

Yes, the deadline to submit your proposals has been extended to Sunday, 27 October 2024.   Apply below by submitting up to 3  proposals.

The selection process will take place from late November to about mid-December.

Registrations :: from 7 January 2025

 

The actual date may be later, to be announced. Every year, we need to make sure everything is up and running in the background before we can start selling tickets.

As a general rule, the earlier you buy your ticket, the less you’ll pay.  We need to cover several large expenses in January.

Online prequel :: 8-10 April 2025

 

We’ll pobably have an online prequel in April, with some sessions and workshops, as well as some networking sessions where you can get to know your fellow attendees in advance.

BP25 conference :: 12-14 May 2025

 

Monday, 12 May:  workshops + welcome reception

Tuesday, 13 May:  Conference day + gala dinner

Wednesday, 14 May:  Conference day + farewell reception

More detailed information will be available around February

Fringe events :: 10-16 May 2025

 

Sightseeing in and around Kraków,  meetups and other fringe events organized by attendees, day trips and half-day trips

Check out the Fringe events page for some ideas

More specific details will be available from January

Follow-up activities :: 19 May onward

Certificates of attendance, slide decks, photos, final invoices, and probably a follow-up meeting online 

Call for Papers

Apply as a speaker at BP25 Translation Conference


F. A. Q. for speaker applicants

Speaker compensation

Each accepted speaker will get to attend the conference for free, including 2 networking dinners.  (A ‘Premium’ conference ticket that covers these will go for about 400-440€)

Accommodation and travel expenses are not covered.

During your presentation, feel free to mention your website / blog / services / book / podcast

We may be able to provide additional benefits, depending on the number of tickets sold.

Speakers at the online prequel will receive a discount off their in-person BP25 ticket or receive a payout (against an invoice). The amount depends on the duration of your session/workshop as well a the number of online tickets sold.  

The selection process

The evaluation and selection process consists of several steps. 

Step 0:  We will notify you before the application deadline (11 October) if your proposed subject falls out of scope or if it addresses a too narrow audience.  You’ll still have time to submit an updated or a brand new proposal.

Step 1: All applications will be collected into an anonymized survey, with only the titles and the short abstracts included.  Potential attendees will be able to vote on each proposed subject.

Step 2: The least popular 25-30% of the subjects will not be considered. The top 8-10% will be included in the programme without a second round of voting, while the remaining about 60% will be included in a second round of voting, this time with the speakers’ names revealed.

Step 3: We may conduct short interviews on Zoom with the applicants as part of the selection process.  Decisions will be based on the outcome of the surveys + interviews + other considerations, such as how we can include the presentations into the fianal programme.

Selection criteria and the process itself is much more transparent and objective than at most other events.

Tips on the subjects

‘BP’ stands for Business & Practice — these are the two broad areas that define the scope of our conferences. 

‘Business’ could be anything around client acquisition, client relations, rates, money management, business planning, etc.

‘Practice’ can be, just to cite some recent examples, terminology, cybersecurity, CAT tools, quality assurance, AI tools, productivity tools, or event work-life balance tips.

A key requirement is that you should talk about subjects that audience members can implement in their own businesses. 

We don’t have any annual ‘themes’ — we believe this would constrain the creativity of the applicants, and limit the number of applications.

Yet, each year we see a surge of proposals around a hot topic, such as client acquisition, SEO, or AI.

The audience consists of fellow freelance translators, with several different specializations and language pairs. The common denominator is the strive for excellence in the profession and the need to improve business skills.

Please note that theoretical and linguistic subjects will not be considered. There are plenty of academic events for presenting such subjects.

The proposed subject should be attractive for at least 50 conference attendees.  

Former BP conference speakers include:

Chris Durban :: Tess Whitty :: Carlos la Orden Tovar :: Sameh Ragab :: Renato Beninatto

Sarah Silva  ::  Luna Jungblut :: Marta Stelmaszak :: Kevin Lossner :: Jerzy Czopik :: Marek Pawelec  :: Sue Leschen :: Corinne McKay* :: Nora Díaz* ::  John O’Shea  ::  Anne-Marie Coliander Lind  :: Gabi Nagy :: Virginia Katsimpiri :: Andy Benzo :: Lloyd Bingham :: Dorota Pawlak :: Jonathan Downie :: Konstantin Kisin :: Paula Arturo :: Nick Rosenthal :: Henry Liu :: Catarina Saccani :: Jo Rourke :: Nigel Saych :: Michael Farrell :: Elina Nocera :: Ellen Singer ::   :: Filipe Alverca ::  Anne-Sophie de Clerq  ::  Herman Boel  ::  Martina Abagnale  ::  Susanne Dirks  ::  Karen Tkachik*  ::  Daniel González Ménez ::  Chiara Vecchi  ::  Zoran Metikoš*  ::  João Roque Dias

Valeria Aliperta  ::  Vasiliki Prestidge  ::  Jason Willis-Lee  ::  Diane Wiredu  ::  Maeva Cifuentes*  ::  Maha el-Metwalli*  ::  Nigel Wheatly  ::  Peter Oehmen  ::  Martina Eco  ::  Martina Russo*  ::  Ana Carolina Ribeiro  ::  Alicja Tokarska  ::  Ana Sofia Correia  ::  Dana Szabados  :: Olga Scharfenberg-Dmitrieva  :: Volina Şerban  ::  Silvia Schulz  ::  Rea Gutzwiller  ::  Carolina Walliter  ::  Hristina Dojčinova  ::  David Jemielty  ::  Iwona Piątkowska  ::  Andrea Garfield-Barkworth  ::  Paige Dygert  ::  Vatslav Yehurnov  :: Andriy Yasharov  ::  Victoria Moroz  ::  Iryna Lebedeva*  ::  Konstantin Dranch*  ::  Marta Bartnicka*  ::  Angélica Ramírez  ::  Pablo Mugüerza  ::  … and many others

*Online only

Sponsors & Exhibitors

Ask for our brochure

Registration

Regular tickets will be available from January — but a limited number of pre-order tickets are available now

Only 10 such tickets are available.  Includes access to 270+ videos.

You can also buy accesss to our ‘Ultimate Video Bundle’, with over 270 conference sessions and workshops, an unprecedented collection of learning material — and you also get a 1% chance to win a Premium+ ticket to BP25 in Kraków

This offer is available only until 7 October 2024

Or buy the video package below (with a chance to win a ticket to BP25)

Special prices are valid until Monday night, 7 October 2024

Prize draw on 11 October 2024

Ultimate Video Bundle

270+ conference sessions and workshops

+ a chance to win*

69€  30€ 

*Detailed description
  • 29 sessions of BP24 Translation Conference (Zoom recordings, available until 31 January 2025)
  • 5 workshops at BP24 Translation Conference (Zoom recordings, available until 31 January 2025)
  • BP Video Library :: 200+ conference sessions on Vimeo (BP16-BP22), available for 1 year after the access link is activated
  • 7 workshops from BP Workshop Week on Vimeo, available for 3 months after the access link is activated
  • 29 sessions in Spanish from our Spanish online event, available on Vimeo for 6 months after the access link is activated
  • 10+ sessions from BP23 Translation Conference and Winter Translation Forum (WTF22 and WTF23) (Zoom recordings, more to be added soon)
  • Detailed list of all the sessions/workshops: see the pdf guide below
  • All sales are final; no refund
  • A chance to win a Premium+ ticket to BP25 Translation Conference in Kraków, Poland (12-14 May 2025) (detailed in the F.A.Q. section below)

UVB + BP25 remote

270+ videos + BP25 remote ticket

+ a chance to win*

169€  90€

*Detailed description
  • Everything in the Ultimate Video Bundle
  • Remote attendance at BP25 TRanslation Conference
  • 8-10 April 2025 (Online only sessions + workshops)
  • 12-14 May 2025 (streaming from Kraków)
  • Event app
  • Recordings
  • A chance to win a Premium+ ticket at BP25 (details below)

BP25 remote ticket

+ a chance to win*

 125€  70€

*Detailed description

A remote ticket to BP25 Translation Conference — with a chance to win a Premium+ ticket.  Here’s how this works:

If you buy your ticket until 5 October 2024, you’ll enter a prize draw:  you have a 1% chance of winning a Premium+ ticket to BP25 (about 480-500€ value).

If you win, you’ll receive a Premium+ ticket, i.e. the conference attendance itself + 2 networking dinners + 1 workshop or 1 day trip.   You can use this for BP25, BP26 or BP27 (one of the three).  Also, in this case you’ll get 60€ of your purchase value back as a credit that you can use at a later time on BPconf.com.

If you don’t win, you’ll get 60€ back as a discount off your in-person BP25 ticket.  Alternatively, your ticket is fully valid for remote attendance at BP25.

The prize draw will take place online, around mid-October, with all participants being notified in advance.    One full prize will be drawn per 100 entries.  In case of a fraction of 100 entries, the prize will be a commensurate discount off a Premium+ ticket.  For example, in case of a total of 75 entries, the prize will be a 75% discount.

If you buy your ticket on or after 6 October 2024, you will not enter the prize draw, but you still get 60€ back as a discount off an in-person BP25 ticket, or your ticket is fully valid for a remote attendance at BP25.

Cancellation:  You’re eligible for a 60€ refund between 1 February 2025 and 31 March 2025.

All prices mentioned are net.  You may have to pay an additional VAT amount, if applicable.

BP25 Premium ticket

+ Ultimate Video Bundle (270+ videos)

408€  390€ 

Detailed description

Included:

  • Everything in Ultimate Video Bundle
  • BP25 Translation Conference :: Premium ticket
  • 12-14 May 2025 :: Kraków, Poland
  • 8-10 April 2025 :: Online prequel (CPD + networking)
  • Incl. 2 networking dinners

Terms:

  • Only 10 such pre-order tickets are available
  • Buy this only if you are eligible for a VAT-free purchase

Cancellation terms:

  • Until 31 January 2025: No refund
  • 01 February 2025 – 24 March 2025:  378€ can be refunded
  • 25 March 2025 – 25 April 2025: 174€ can be refunded
  • after 26 April 2025: No refund

 

 

 

Geographically differentiated prices

To make our online content more affordable to a wider range of translators around the world, prices are lower in countries with a lower average income level.

Prices are determined by your IP address.

You may experience a mismatch in the price if you are currently residing in a country different from the country where your business or yourself are registered.

 

Several items on the invoice

You select one item here, but several items will be placed in your cart.  The additional items will be added automatically for free.  Also, your invoice will show one paid item and several free items.

You will receive access instructions in automated emails after your payment comes through.

 

 

VAT

You may need to pay VAT on top of the net prices shown below.  (27% Hungarian VAT — the company that organizes the event is registered in Hungary. A collection of video recordings is considered a ‘virtual product’, and fo taxation purposes the place of delivery is the country where the company providing this service is registered — in this case, Hungary.)

You don’t need to pay VAT if

(i) you purchase as a company, you are based in an EU member state outside Hungary, and you have a valid European VAT number;  or

(ii) if you purchase as a company, and you are based ouside the European Union. In this case it’s your responsibility to make sure you’re eligible for VAT-free purchase according to your country’s regulations.

In both cases, on the Checkout page, you’ll need to click on the ‘Company billing’ checkbox AND enter your company’s name. In some countries solo entrepreneurs are eligible for VAT-free purchases from abroad, so in this case enter your name and entrepreneur status in the Company name field.

You need to pay VAT if

(iii) you purchase as an invidual, regardless of your location;

(iv) you purchase as an individual or a company registered in Hungary.

VAT is calculated automatically based on your settings on this Checkout page.  (i.e. on the previous Cart page, the amount still includes VAT for all customers.) 

Terms + Prize draw

Since you’ll receive access to the videos right after your purchase, all sales are final, and there is no refund.

Prize draw: one lucky winner per hundred buyers will receive a Premium+ ticket to BP25 Translation Conference in Kraków (12-14 May 2025).  This includes conference attendance + catering at the event + 2 dinners + 1 workshop or 1 day trip.

One Premium+ ticket will be drawn for each batch of 100 eligible purchases. (Eligible purchase: 1 Ultimate Video Bundle or 1 UVB+BP25 remote combo or 1 BP25 remote ticket, purchased until 5 October 2024.)

For a fraction of a batch of 100 purchases, a discount of commensurate value will be drawn.  For example, if there are 175 eligible purchases, one  Premium+ ticket and one 75% discount will be drawn.

Prizes cannot be transferred, but can be used once until May 2027.   No cash equivalent will be paid.

Prizes will be drawn at an online Zoom event on 11 October 2024.

No refund on the video bundle.

See also the detailed description of each product above.

 

Payment in instalments

Payment in instalments is available from time to time, with certain conditions.

Currently, the pre-sale Premium ticket to BP25 Translation Conference is available for payment in instalments.    

Here are the details:

  • A 5% surcharge applies, and you can only pay by card
  • If you select this method of payment, you’ll be taken to another website, Partial.ly, to conclude payment.  You’ll need to sign a contract there.
  • Downpayment is 20%, and the remaining amount will be charged to your card in 4 equal payments each month
  • What’s included / Cancellation policy: see the details in the product description

How to watch the videos

Our videos are stored on two different platforms: Vimeo and Zoom.

Three video collections are on Vimeo:  BP Video Library (200+ conference sessions), BP Workshop Week (7 workshops), and our Spanish collection of 29 sessions.

For these, you’ll receive one unique URL per collection by email.  Click on the link, create your login credentials for Vimeo, and start watching the videos. From the second time on, log in to your Vimeo account to watch the videos.  

Videos in our ‘BP Video Library’ collection are available for a period of 1 year, ‘BP Workshop Week’ for 3 months, and the Spanish collection for 6 months — starting from the day you first open each of the relevant unique URLs.

Videos from BP24 Translation Conference and some other events are available on Zoom.  For these, open the relevant link under the session shown in the PDF guide.  You’ll be taken to a registration form on Zoom.  Fill in the form using your email address that’s associated with your Zoom account (otherwise you’ll receive an error message). 

Registration requests will be approved manually — please be patient.  Once approved, you’ll receive another email from Zoom with the actual URL to watch the respective video.

Recordings on Zoom are available until 31 January 2025.

How you can win a Premium+ ticket to BP25 in Kraków

The small print

There’s no catch, but it’s better to be clear about the details

Prices are net

You may have to pay VAT on top of your purchase, most likely if you buy as an individual anywhere, or if your company is registered in Hungary.

The invoice will say ‘BP Translation Conference :: Remote ticket’.

1 winner per 100 entries

In case the total of number of entries is less than 100, the prize will be a discount of a proportionate percentage. 

E.g. if there are 150 eligible entries, there will be a prize of a 50%  discount off a Premium+ ticket, and a free Premium+ ticket.

What’s a Premium+ ticket?

This includes actual conference attendance + 2 networking dinners + 1 workshop or 1 day trip.

Multiply your chances

Feel free to buy more than 1 remote ticket to increase your chances.  For each non-winning ticket, you’ll get a 60€ discount in early 2025.

Pooled together

Your purchase will be pooled together with existing eligible purchases.  Each entry has an equal chance of winning.

Names will be entered in an online spinning wheel, and the winner(s) will be drawn publicly, on Zoom.

Prize draw: 11 October 2024

The winner(s) will be drawn as part of a Zoom meeting, starting at 15:00 CET on Friday, 11 October 2024.

All ‘contestants’ will receive a link to the Zoom meeting in time.

Cancellation

You’re eligible for a 60€ refund between 1 February 2025 and 31 March 2025.

The venue

Qubus Hotel :: Kraków, Podgórze distict

Easy to book

Hotel Qubus is conveniently located on the Vistula river, with great views of the old town and Wawel castle. There’s a tram stop nearby, with easy and fast connection to the old town and the rest of the city.

 

BP25 attendees can book rooms at a special rate.  Please note there’s reserved room contingent for us.

>>  Book your room directly on the hotel’s website

>> Apply the discount code ‘BP25’

>> Indicative prices: single 119€, double 137€, double with river view 153€, suite 171€

> All rates include breakfast, tax, pool/sauna/gym access

> You may get slightly lower rates on Booking or on the hotel’s webiste if you opt out of breakfast

>> Please do not write to BPconf.com about hotel room issues, write to the hotel directly

 

How to reach the hotel

From Kraków airport:   

There’s a direct train from the airport to the hotel’s neighbourhood, running every 30 minutes.   Take regional train SKA1 (ending in Wieliczka of saltmine fame), but you need to get off at Zabłocie station, then walk 6 minutes to the hotel. 

From the main train/bus station: 

Take regional train SKA1, SKA2 or SKA3 to Zabłocie station, then walk 6 minutes to the hotel.

Alternatively, take tram 3 from near the train station (runs every 8 minutes), and get off at ‘Plac bohaterów getta’, then walk 4 minutes to the hotel.

From the Old Town / elsewhere in Kraków:

The tram stop near the hotel (‘Plac bohaterów getta’) is served by 6 lines: 1, 3, 5, 17, 24, 69.  From Rynek (‘main market square’), walk to the ‘Poczta Główna’ stop (‘main post office’), and take tram 1, 3, 5, 24, 69.

Practically all of these tram lines originate from one of the suburbs, go past the old town ring, then head south to cross the river. You need to get off right after the bridge to reach the conference venue.

Other places to stay

Aparthotel Adler (2 minutes away)

This 3-star hotel is 200 meters away from the conference venue, offering rooms at a more afforable rate.

Their website is under redesign, and it’s currently not really user-friendly, but they do operate. 

They offer discounts on stays of at least 3 nights.

Write to them directly, or fill in the booking form under ‘Request footer’.

Kraków B&B (7 minutes away)

This small hotel has a dozen or so rooms, perfect for couples or 3 people staying together.  Each room comes with a kitchenette.  You can have breakfast at a bakery on the ground floor.

Room rates are the lowest in this part of town.

Book directly on their website.

 

Lwowska 1 Aparthotel (5 minutes away)

This 4-star hotel is right at the tram stop, i.e. 4-5 minutes on foot to the conference hotel.  Room rates here are 10-20% lower than at Qubus.

Their website is informative and easy to navigate.

Pro tip: you may be eligible to a 10% discount if you sign up to their newsletter before booking your room. (Open the website, then attempt to leave it — you’ll see a popup where they prompt to sign up to get a discount.)

 

Elsewhere in town

Kraków has plenty of hotels and apartments of all shapes and sizes.  Obviously, the ones in the old town cost significantly more.

The conference hotel is served by 6 tram lines, 5 of which pass through a section of the old town ring, then continue to other neighbourhoods.

A good idea to secure cheaper rates than on booking sites is finding hotels/apartments on Google Maps, then contacting them directly through their websites.

More information

will be available soon about the conference, the host city, fringe events, and more

Meanwhile, do sign up to our mailing if you’re interested

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