Organizer, Events

All BP Translation Conferences and other BP events are organized by B+B Mezzofanti Bt., a partnership registered in Budapest, Hungary (Registered seat: Széchenyi utca 8., Budapest 1054, Hungary; VAT ID: HU28523727), hereinafter referred to as the Organizer or ‘we’ or ‘us’.

Individual events take place on the dates and at times disclosed on this website (BPconf.com).  For each event these terms will be updated with specific information as soon as tickets are available.

Tickets for BP Translation Conference and other BP events are available on this website.

Taxation

Prices of tickets and other items are listed without Value Added Tax (VAT).

For all offline events, VAT at the local rate is payable on the top of the actual ticket price in the cases outlined below. (I.e. the place of supply is the country where the offline event takes place.)

For all online events, VAT at the Hungarian rate (27%) is payable on the top of the actual ticket price in the cases outlined below. (I.e. the place of supply is Hungary.)

(BP20 Translation Conference was scheduled to take place in Germany, but due to COVID-19 lockdowns the event was converted to an online event, but we continued applying the German VAT rate of 19% for the purposes of this one event only.)

You will need to pay VAT (i) if you purchase your ticket as an individual, no matter where you live; (ii) if you purchase your ticket as a company based in the country corresponding to the place of supply.

You don’t have to pay VAT (iii) if you purchase your ticket as a business based in any other member state of the European Union outside the country corresponding to the place of supply AND you have a valid VAT ID that exists in the EU’s VIES database; (iv) if you purchase your ticket as a business based outside the European Union. In this case it’s your responsibility to comply with your own country’s tax regulations. In some countries it’s sufficient to state that you’re an individual entrepreneur after your name.

Payment

Registration for any BP event is completed once the ticket price is paid in full.

As a payment option, you may choose between direct bank transfer, TransferWise, and PayPal / bank card.  (In the future we may add another card payment processing company.)

If you live in the EU, a direct bank transfer (SEPA transfer) may be the easiest/cheapest option.  TransferWise is a cheaper alternative, but this option works only between currencies; i.e. only if your bank account is denominated in a currency other than Hungarian Forint.  If you live outside the EU, PayPal / bank card may turn out to be cheaper. Please note that we offer a 5% discount for payments by bank transfer and TransferWise.

If you choose to pay using your bank card (MasterCard or Visa), choose the PayPal option. In this case PayPal acts as a card processor intermediary, i.e. you don’t need to have a PayPal account to effect payment.

Bank details and other information to perform the wire transfer or TransferWise transfer will be provided in a confirmation email once you submit your order.

For each event we may publish a payment calendar, clearly indicating the times and dates of any price increases, as well as a closing date of the registration process.

Payment

Due to local (Hungarian) taxation regulations in force, you will receive up to three different types of documents with your purchase.

If you pay with your bank card or from your PayPal account, you will automatically receive an ‘order receipt‘ in an e-mail: this is basically an email to acknowledge your order.  A ‘deposit invoice‘ will be sent automatically from our invoicing system from another e-mail account.  This deposit invoice is almost like an actual invoice, but since you will receive the purchased service only at a later time, the ‘final invoice’ cannot be dated earlier than the Event.

You will receive this final invoice after the Event. This final invoice will list all the purchased items with a positive sign, the amount already paid with a negative sign, as well as the final payable balance (i.e. zero).

If you pay via bank transfer or TransferWise, first you automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order. A ‘pro forma invoice‘ will be sent automatically from our invoicing system. This pro forma invoice lists all the items purchased and indicates the bank account details where you send the purchase amount.  The funds are supposed to arrive within 5 days.  If the funds are not received within 7 days, you will receive a reminder.  If the funds are not received within 10 days, your order will be cancelled.

Once the funds are credited on our bank account, you’ll receive a ‘deposit invoice‘ – this has to be processed manually. From this point on the process is identical with the one for bank cards / PayPal as described above.

For each event we may publish additional information on invoicing.

Cancellation policy & Refunds

Tickets to offline conferences can be refunded up to a certain date. Detailed information will be published for each event. Usually a full refund (minus a handling fee) is available up to 45 days before the starting date of the event; and a 50% refund (minus a handling fee) is available up to 15 days before the starting date of the event.

As a general rule, tickets to online events cannot be refunded (you’ll have access to the recordings if you’re not available to attend). However, such tickets can be transferred to other people for a small handling fee.  Detailed information will be published for each event

Tickets to the Video Library cannot be refunded, since you’ll receive the unique access URL immediately after your payment is approved, and you can start watching the videos.

If an offline event cannot take place due to force majeure, we will make all reasonable efforts to transfer the event to an online platform. In this case you will have an option to (a) accept attendance at the online event and receive a refund of your original purchase amount minus the price of such online event, or (b) refuse attendance at the online event, and receive a full refund of your original purchase amount minus a handling fee set out in the cancellation policy of the individual event.

If an online or an offline event cannot take place due to the Organizer’s fault, you will receive a full refund of your original purchase amount within 60 days f the scheduled starting date of such event.

If an online event cannot take place due to force majeure, we will do all reasonable attempts to hold such event at a later date, within a reasonable period of time.

Disclaimers

The Organizer reserves the right to change the price of admission tickets to any event and any other service it may offer. The Organizer makes all reasonable efforts to announce such such changes in advance.

The Organizer makes all reasonable effort to offer the events as published on this website at the time of your purchasing the ticket to any individual event. The Organizer, however, reserves the right to make changes to conference sessions, content, venue, and restaurants, if these are necessary.

The Organizer is not liable for views expressed by conference speakers or by any conference attendee.

The Organizer reserves the right to record the conference sessions at offline events, or, in the case of online events, on the Zoom platform or any other platform it may use in the future. Such recordings will be available for attendees of individual events for a period of time set out in the description of individual events. Such recordings will be available on Vimeo, a video sharing website.

The Organizer shall not be held responsible for any security breaches caused by Zoom or Whova (the event app)  or any other platform or service on the attendee’s computer or mobile device.

Privacy Policy

Upon registration (i.e. payment) to any of our events you will need to fill in several personal details. It will be clearly indicated which of these details will be published on the website in your attendee profile (your name, your short biography, and optionally any links to your social media accounts).

All other details are collected so that we can provide you with a better conference experience and for invoicing purposes. Such other details will never be published, sold, given or transferred to any third party, including conference sponsors, without your consent. Such other details include your e-mail address, your invoicing details, your dietary preferences.

Your login credentials are known only to you, not even the site administrator will have access to these.

In the course of online events, any attendee may appear on screenshots taken in Zoom, and in the course of offline events, any attendee may appear on video recordings or photographs taken at the conference venue, and such screenshots or video recordings or photographs (images) may be used for promotional purposes for future BP events. Such images may be posted on this website, and on social media accounts, notably on Facebook. managed by the Organizer. No attendee will be tagged on any such photos posted on Facebook, and no names will be mentioned.

Screenshots made or photographs taken by other attendees at the Event may be posted on social media. It is each attendee’s personal responsibility to handle such images with respect to the rights of the people appearing on such images.

Information collected in mailing list sign-up forms (notably e-mail addresses) are used solely to send occasional newsletters and other promotional information about our events and other services. 

We will never sell, disclose, give away, or make public any e-mails and names collected on such forms.

For the purposes of collecting information collected on sign-up forms and any other forms we use CognitoForms.com, and for the purposes of sending newsletters and promotional messages to e-mails collected on such forms we use MailChimp.com. Both companies operate in the United States, and they specifically comply with all data security regulations. (See privacy policies of CognitoForms and MailChimp.)

Information collected during purchases are processed by WooCommerce

Code of Conduct

We are dedicated to providing a harassment-free event experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any event venue, including talks, workshops, parties, Twitter and other online media. Event participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the event organizers.

All attendees, speakers, sponsors, exhibitors and volunteers at our events are required to follow the code of conduct.  We expect cooperation from all who participate to help ensure a safe environment for everybody.

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

We expect participants to follow these rules at all of our events and event-related social activities.

All stipulations in this section refer to both online and offline events.

Governing law and jurisdiction

These Terms and Conditions shall be governed, construed, and enforced in accordance with the laws of Hungary. Any and all disputes arising out of or in connection with these Terms and Conditions shall be submitted to the exclusive jurisdiction of the Courts of Budapest, Hungary.

Miscellaneous

Organizer reserves the right to update these Terms & Conditions from time to time. No notification will be sent in the event of such updates and changes.

All times are in Central European Time (GMT + 2 hours).

By purchasing a ticket to any of our events or the Video Library, you acknowledge the acceptance of these Terms and Conditions.