BP23 Translation Conference :: Utrecht / Online :: 8-10 May 2023

Join hundreds of freelance translators (a.k.a. Badass Polyglots) at Europe’s favourite translation conference,

now in its 10th edition

Join us in Utrecht or online — We offer flexible options to be part of a welcoming professional crowd where the focus is on continuing education and building an enthusiastic international community

 

‘BP’ stands for Business & Practice, the two overarching themes that define what our conference sessions are about

 

Join hundreds of freelance translators (a.k.a. Badass Polyglots) at Europe’s favourite translation conference,

now in its 10th edition

Join us in Utrecht or online — We offer flexible options to be part of a welcoming professional crowd where the focus is on continuing education and building an enthusiastic international community

 

‘BP’ stands for Business & Practice, the two overarching themes that define what our conference sessions are about

 

Sessions

More will be announced soon

BP23 will take place in Utrecht and online

Countdown to BP23

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

Speakers announced

December 2022

Tickets available

probably from 25 January 2023

BP23 in Utrecht/Online

8-10 May 2023

Timeline

9:30 – 13:00  Workshop

Silvia Schulz: How to write a killer service page for your website

14:00 – 17:30 Workshop

To be announced soon

14:00 – 18:30 Registration

Pick up your badge / bag if you attend the welcome reception

19:00 – 21:30 Welcome reception

With a networking game

 

All events on this day take place at Crowne Plaza

You’ll need a separate ticket for each of the events on this day

8:00 – 8:55  Registration

Pick up your badge / bag if you haven’t done it yet

9:00 – 17:00   Conference sessions

At Jaarbeurs convention centre

17:00 – 19:30  Explore the town

Walk down the streets, paddle along the canals

19:30 – 22:30  Gala dinner

At Humphrey’s in the old town

 

The exact timeline of sessions will be announced early April

The gala dinner is included in the Utrecht Premium ticket, or you need a separate ticket

 

 

 

 

9:30 – 16:00   Conference sessions

At Jaarbeurs convention centre

16:00 – 17:30  Farewell reception

Included in the conference ticket

 

 

The exact timeline of sessions will be announced early April

 

 

 

 

Most international attendees usually arrive a day or two earlier, and/or leave a few days later, so there will be plenty of opportunities to organise fringe events together.

A detailed list of tips on what to do in Utrecht and around the country will be published soon.

 

 

Registration

All prices are net

>>> STILL TESTING <<<

Anything you see below is still for testing purposes.   Registration will start in a few days.

Please buy your ticket on a desktop/laptop computer.  The layout does not show correctly on cellphones and tablets 🙁

Utrecht tickets

Utrecht Premium

428€

Conference + Dinners
  • Physical attendance at any conference session
  • Coffee breaks + lunch on 9 and 10 May
  • Farewell cocktail on 10 May
  • Welcome reception on Monday, 8 May
  • Gala dinner on Tuesday, 9 May
  • Interactive engagement: Q&A, polls, quizzes
  • Conference app: networking, attendee list, forums
  • Certificate of attendance
  • Sponsor deals
  • 2-month access to the recordings of all BP23 sessions
  • The current early bird price is valid for the first 100 tickets sold
  • Price with VAT: 519.09€ (see above if you need to pay VAT)
  • Add a 1-year access to BP Video Library for only 35€ (or less in some countries)

 

NOT INCLUDED

Workshops

Utrecht Basic

308€

The conference itself
  • Physical attendance at any conference session
  • Coffee breaks + lunch on 9 and 10 May
  • Farewell cocktail on 10 May
  • Interactive engagement: Q&A, polls, quizzes
  • Conference app: networking, attendee list, forums
  • Certificate of attendance
  • Sponsor deals
  • 2-month access to the recordings of all BP23 sessions
  • The current early bird price is valid for the first 100 tickets sold
  • Price with VAT: 385.99€ (see above if you need to pay VAT)
  • Add a 1-year access to BP Video Library for only 35€ (or less in some countries)

NOT INCLUDED:

Workshops

Welcome reception

Gala dinner

Welcome reception

65€

or 75€ if you don’t attend the conference itself

Crowne Plaza, Monday evening
  • Informal buffet with unlimited drinks
  • Included in the ‘Utrecht Premium’ ticket
  • Networking game included
  • Appears on the invoice as a conference module
  • The price may be higher later depending on demand and capacity
  • This can only be purchased together with an ‘Utrecht Basic’ or an ‘Utrecht Premium’ ticket
  • Standalone tickets (without attending the conference) may be available after 1 April

Gala dinner

65€

Or 75€ if you don’t attend the conference itself

Humphrey's, Tuesday evening
  • 3-course dinner + drinks in the old town
  • Included in the ‘Utrecht Premium’ ticket
  • Appears on the invoice as a conference module
  • Price may be higher later depending on demand and capacity
  • This can only be purchased together with an ‘Utrecht Basic’ or an ‘Utrecht Premium’ ticket
  • Standalone tickets (without attending the conference) may be available after 1 April

 

 

 

 

75€

Workshop, Monday morning
  • Attendance of the workshop (9:30 – 13:00 on 8 May)
  • Coffee break
  • Certificate of attendance
  • Acccess to the recording for about 6 weeks
  • Price will be 95€ net after the first 10 tickets sold
  • This can only be purchased together with an ‘Utrecht Basic’ or an ‘Utrecht Premium’ ticket
  • Standalone tickets (without attending the conference) may be available after 1 April

 

 

 

 

 

 

75€

Workshop, Monday afternoon
  • Attendance of the workshop (14:00 – 17:30 on 8 May)
  • Coffee break
  • Certificate of attendance
  • Acccess to the recording for about 6 weeks
  • Price will be 95€ net after the first 10 tickets sold
  • This can only be purchased together with an ‘Utrecht Basic’ or an ‘Utrecht Premium’ ticket
  • Standalone tickets (without attending the conference) may be available after 1 April

BP Video Library+

32€

Or up to 80€ without a conference ticket

 

200+ sessions & workshops
  • 1-year access to 200 sessions in English from BP Translation Conferences (BP16 to BP22)
  • BP23 sessions will be included from June 2023
  • Actionable tips, inspiring talks
  • Access period starts from the day you open the link you receive after your purchase
  • VAT-free*
  • The price is lower is some countries

*If you purchase as an individual, you receive a discount, so technically you’ll be paying VAT, but the total amount will be the same as the net price for people who purchase this as a company

NOT INCLUDED

Certificate of attendance

Become a Patron

100€

Help a colleague to join the event

 

A range of benefits
  • Two patron contributions will support a colleague in attending BP23 (and BPconf will add its own 100€)
  • You’ll have a say in which applicants will get this opportunity
  • Some funding will be used to support online attendance
  • Free attendance at Winter Translation Forum (multilingual online event later this year)
  • Honourable mention on the website, with a link to your website

Remote tickets

Remote attendance

98€

Sessions + networking
  • Remote attendance of any conference session
  • Interactive engagement: Q&A, polls, quizzes
  • Networking sessions before, during, and after the main event
  • Access to the recordings for about 6 weeks
  • Certificate of attendance
  • Sponsor deals
  • The current early bird price is valid until 28 February 2023

 

NOT INCLUDED

Workshops

 

 

 

 

55€

Workshop, Monday morning
  • Attendance at the workshop (9:30 – 13:00 CET on 8 May)
  • Includes a networking session
  • Ask questions from the speaker
  • Certificate of attendance
  • Access to the recording for about 6 weeks
  • Price is valid for the first 10 tickets sold
  • Standalone tickets (without attending the conference) may be available after 1 April

 

 

 

 

 

 

55€

Workshop, 8 May, afternoon
  • Attendance at  the workshop (14:00 – 17:30 CET on 8 May)
  • Includes a networking session
  • Ask questions from the speaker
  • Certificate of attendance
  • Access to the recording for about 6 weeks
  • Price is valid for the first 10 tickets sold
  • Standalone tickets (without attending the conference) may be available after 1 April

BP Video Library+

32€

Normally 80€ without a conference ticket

 

200+ sessions & workshops
  • 1-year access to 200 sessions in English from BP Translation Conferences (BP16 to BP22)
  • BP23 sessions will be included from June 2023
  • Actionable tips, inspiring talks
  • Access period starts from the day you open the link you receive after your purchase
  • VAT-free*
  • The price is lower is some countries

*If you purchase as an individual, you receive a discount, so technically you’ll be paying VAT, but the total amount will be the same as the net price for people who purchase this as a company

NOT INCLUDED

Certificate of attendance

Registration

Tickets will be available from January 2023.

While waiting, it’s a good idea to sign up to our mailing list.

Badass Polyglots love BPconf

Unsolicited testimonials from BPconf attendees

Accommodation :: Travel info :: Etc.

F. A. Q.

How does a hybrid event work?

A hybrid event means some attendees are present in person, while other attendees follow a live stream online.  Good hybrid events also offer online networking opportunities for remote attendees.

BP22 was our first hybrid event, and we plan to carry on with this format in the future.  At BP23 Translaiton Conference, we’ll implement some improvements over BP22, to make the remote experience even better and more engaging.

With a remote attendance ticket, you will:

  • have access to all session live
  • have access to all recordings
  • can participate in polls and other interactive features live
  • ask questions live from the speakers
  • have access to a list of all attendees
  • chat with other attendees during the sessions and throughout the event

In case you have to cancel your in-person attendance in the last minute, you can still attend the event remotely.

More detailed information will be available before tickets go on sale in January. 

VAT

In some cases you’ll need to pay a 21% Dutch VAT on top of the conference ticket, while in some cases you don’t. 

  • You’ll need to a pay a 21% VAT if you purchase your ticket as a private individual, no matter where you are based
  • You’ll need to pay a 21% VAT if you’re based in the Netherlands, whether you purchase your ticket as a company or as an individual. (As a company, you’ll be able to claim back the VAT amount in your tax return.)
  • You will not need to pay a 21% VAT if you purchase your ticket as a company registered in an EU member state other than the Netherlands. In this case you’ll need to provide your valid VAT number.
  • If you’re based outside the EU and you purchase your ticket as a company, you’re also eligible to VAT-free purchase. (This information will be clarified after a thorough check with the relevant Dutch VAT regulations.)

While the company organizing BP Translation Conferences is registered in Hungary, for VAT purposes we’ll need to charge the local VAT of the country where the physical event will take place.  All invoices will be issued with out Dutch VAT number. (To be obtained later in 2022.)

I don't know anybody -- can I still go?

BP Translation Conferences are very friendly affairs, but a bunch of like-minded individuals from around the world.  Even if you’re new to our events, you may know some people already from online platforms or social media.

We’ll have special networking games on site to make it easier to get in touch with other attendees and to make meaningful connections with them.

How much money do I need in total?

The conference ticket itself will cost around 300-350€ (+VAT), depending on how much in advance you register.   If you add two networking dinners (most people do), this will cost around 100€ more.  (These prices will be finalized before early January.)

You’ll need to pay for your flight or train tickets, and this, obviously, greatly varies according to where you live.  As a rule of thumb, the earlier you buy your ticket, the cheaper it is.

Accommodation:  A single room in the conference hotel will cost 129€ for single occupancy.  You can save a substantial amount if you can find a roommate to split the costs.  If you stay more than just a couple of days, renting a holiday apartment may be a cheaper and more comfortable option, especially if you can split the costs between 3-4 or more people.

You may want to set aside some money for fringe events such as walking tours, as well as museum entrance fees, meals, train tickets to Amsterdam and/or other nearby cities.

Where does my money go?

In-person tickets:

Conference room rental + Video team + Catering + Speakers’ expenses + Software licences + Miscellaneous (badge + bag + rollups, etc.) + Organiser’s profit (i.e. a compensation for his time for giving up translation jobs)

Remote tickets:

Video team + Speakers’ expenses + Software licences + Organiser’s profit (i.e. a compensation for his time for giving up translation jobs)

Dinner tickets:

90% goes to the restaurants

What are start and end times each day?

On Monday, 8 May, we’ll have a few workshops that are not covered by the conference ticket, but will be available separately.  Workshops will run between 9:30 and 13:00, and between 14:00 and 17:30.

The welcome reception will take place probably between 18:30 and 21:30 in a downtown location. This will not be part of the actual conference ticket.

Those who attend the welcome reception will be able to pick up their badges and bags in the afternoon.

 

On Tuesday, 9 May, the actual conference starts at 9:00.  Anyone who has not picked up their badge and bag can do so before the conference starts.  Sessions will run until about 17:00.   

The gala dinner will start around 19:30 at a downtown location, and will be available for a separate ticket.

 

On Wednesday, 10 May, sessions will start around 9:30 and run until about 16:00, followed by a farewell reception until about 17:00 at the conference venue. This reception is part of the conference ticket.

 

Certificates of attendance / CE points

All attendees (on-site and remote) will receive a certificate of attendance.   

ATA usually accepts the conference for 10 CE points — the confirmation will arrive some time in February.

If you live in France, you may need a special form to be filled in so that your attendance can be accepted by continuous education insitutions — we’re happy to sign this for you.

 

Will there be an ATA exam?

ATA decided to make their certification exams available online, so there’s no need (and probably no demand) for on-site exams.

Invitation letters for visa application

If you need a visa for the Netherlands (and the Schengen zone), BP Translation Conference, as the organizer of the event, will send you an invitation letter.

You will need to apply for a visa at the Dutch embassy or consulate operating in your country. 

We have no influence on the decision of the Dutch authorities.

If you cannot attend the conference in person because your visa is denied, you’ll receive a full refund (until 25 April).

Event locations

Monday, 8 May:  Workshops will be held at Crowne Plaza, which is located inside the Hoog Katerijne shopping mall right next to Utrecht’s train station.

Those who attend the welcome reception int he evening will receive their badges and bags also at Crowne Plaza in the afternoon.

The location of the welcome reception hasn’t been decided yet, there are still 4 possible venues for this.

Tuesday and Wednesday, 9 and 10 May: The actual conference will take place at Jaarbeurs, a multifunctional events hub a few hundred meters from Utrecht’s train station.  The exact area will be announced soon.  

We’ll have all sessions, coffee and lunch breaks, as well as the farewell reception here. (The farewell reception is included in all on-site tickets.)

Tuesday, 9 May: The gala dinner will take place at Humphrey’s, a restaurant right by Oudegracht, the main canal in the centre of the city. This is a 15-18-minute walk from Jaarbeurs, or a 10-minute walk from Crowne Plaza.

All venues are barrier-free.

Special dietary needs

All venues can cater for guests with special dietary needs. About a month before the event, you’ll receive a form where you can indicate if you need vegan / lactose-free / gluten-free options, and/or if you are allergic to a specific ingredient.

 

Cancellation policy

We offer a generous cancellation policy. You can find its full text, together with our general terms and conditions here.