Prices of tickets and other items are listed without Value Added Tax (VAT).

For events taking place in Germany a 19% VAT is payable on the top of the actual ticket price.

You will need to pay VAT (i) if you purchase your ticket as an individual, no matter where you live; (ii) if you purchase your ticket as a company based in Italy.

You don’t have to pay VAT (iii) if you purchase your ticket as a business based in any other member state of the European Union outisde Germany AND you have a valid VAT ID that exists in the EU’s VIES database; (iv) if you purchase your ticket as a business based outside the European Union. In this case it’s your responsibility to comply with your own country’s tax regulations. In some countries it’s sufficient to state that you’re an individual entrepreneur after your name.

How to make sure no VAT is applied to your purchase

If you’re eligible not to pay VAT according to the above, on the Checkout page click on the dropdown list under ‘I pay as…’, then select ‘business’.  (You’ll find the Checkout page during the shopping process after selecting your items.)

You’ll be able to enter your VAT ID below this field; make sure you enter it without a space (e.g. NL12345678).  Your ID’s validity will be checked against the EU’s VIES database.  This database in turn checks the validity in the national databases of individual member states. At certain such national databases may be down, just like any other website, for a few seconds, or, occasionally, for longer periods of time. We do not bear any responsibility for such events, as this is beyond our control.  Please check back after a little while.

Once your VAT ID is verified, the VAT amount will be deducted from the total, i.e. the VAT amount will be set to zero at the bottom of the page.  Don’t forget to tick off ‘I have read the conditions’.

How to make sure you receive an invoice with your VAT number on it

If you have an EU VAT number (e.g. IT12345678), you qualify as a ‘business’.  Simply select ‘business’ as explained above and enter your VAT number.

Soon after you submit your order, you’ll receive a pro forma invoice with your invoicing details.  As soon as your payment arrives, you’ll receive a ‘deposit invoice’ that you can use for accounting purposes.   Finally, after the conference you’ll receive a ‘final invoice’ that indicates your payment with a negative sign and the invoice amount with a positive sign, so you’ll end up with an invoice with a zero final amount.  This may seem redundant, but Hungarian accounting regulations require this distinction between a deposit invoice and a final invoice.

Read the full text of our Terms & Conditions here

Brief overview

You can purchase your tickets in the conference webshop, under the Registration menu (this will be activated as soon as tickets go on sale).  Here you will see all the possible items, sorted in a logical order, with similar items grouped together.

All items, including dinners and workshops, are named ‘BP20 Conference – Module xx’, and will appear as such on your invoice: this means you can claim these as expenses spent on professional development.

Next step: view your cart. Here you will see a number of coupon codes: certain combinations of products may be purchased at some discount. You will also see some recommended additional products you may be interested in.

At this point the grand total amount includes VAT for everyone.  Once you’re on the Checkout page, and you purchase your items as a business with a valid VAT ID, the VAT disappears from the grand total amount.

When entering you VAT ID, make sure you do it without entering a space (e.g. NL123456789).

You can choose from three possible payment methods: bank transfer, TransferWise, as well as bank card / PayPal.

You will receive your invoice by email, together with a link where you can create your attendee profile.

Now you’re all set – but please don’t forget to make your travel and hotel arrangements.

Products and coupon codes

Conference tickets and dinners

You’ll find 4 kinds of tickets. The ‘plain’ ones cover the actual conference attendance, ‘full package’ tickets include two dinners (23 April, 24 April).  Most people will pick tickets for freelancers, but for an additional 100€ you can buy LSP tickets: these give you more visibility at the conference and in the mobile app.

Coupon codes

Multiple coupon codes may be used with each purchase, as applicable.  As a reminder, the codes are also displayed on the ‘Cart’ page of our web store.

For example if you attend the conference AND a masterclass (or two), you’ll be eligible for a 40€ discount with the ‘mc40’ coupon code.

Don’t forget to include the item for which you wish to apply the coupon, otherwise it will not work.

We deserve the right to cancel or modify any coupon code at any time without prior notice.

The shopping and registration process

Select your items in the webshop

You can purchase your tickets in the conference webshop, under the Registration menu (bpconf.com/shop). Here you will see all the possible items, sorted in a logical order, with similar items grouped together and colour coded, as seen above.

All items, including dinners, walking tours and day trips are named ‘BP20 Conference – Module xx’, and will appear as such on your invoice: this means you can claim these as expenses spent on professional development.

You will see a detailed description of each item by clicking on it.  Once you’re happy with the range of selected items, you proceed to the next step: View your cart.  You can click on a ‘View Cart‘ link right next to the item most recently added, and there’s also a ‘View Cart’ link at the top of the webshop.

View your cart and apply your coupons

In this step you can have an overview of what items you selected for purchase.  You can still return to the webshop by clicking on ‘Continue shopping’ at the top.

You will see a reminder of all possible coupon codes here. Apply any coupon code on this page.

At the bottom left corner of the page you will see some additional items you might be interested in. You can still add these at this point.

At this point the grand total includes VAT for everyone.  Once you’re on the Checkout page, and you purchase your items as a business with a valid VAT ID, the VAT disappears from the grand total amount.

Once you’re happy with the content of your cart, click on ‘Proceed to checkout‘.

Checkout page and your billing details

You’ll need to provide your billing details on this page.  If you purchase your items as a business, you will not be charged VAT.  If you have a business registered in the European Union (except for Italy), and you provide a valid VAT number, the VAT amount will be zero. The system checks your VAT number against the VIES directory.  Make sure you enter your VAT number without any spaces.

If your business is registered outside the European Union, there’s no validity check.

If you are based in Germany, whether as an individual or a registered business, you’ll need to pay VAT – obviously you can claim back the VAT amount if you purchase the items as a business.

Payment and invoices

You can choose one of three payment options.  Each of these are described below in detail.

Bank transfer

Shortly after you place your order, you will receive an ‘order receipt’ by email to confirm your purchase. You will also receive your pro forma invoice in a separate email.  The necessary banking details will be shown on the payment page, as well as on the pro forma invoice.  You will have 5 days to send your payment by bank transfer.  If you’re based outside Hungary, you’ll transfer the amount to a EUR account.

If you’re based in Hungary and you pay from a local bank account, you’ll see the invoice amount converted to HUF in small print: please transfer this HUF amount to our HUF bank account. (You’ll see this on the payment page.)

Once the transferred funds arrive, you’ll receive a ‘deposit invoice‘ by email.  This one still shows a payment date, but the small print at the bottom of the invoice says ‘Invoice already paid’.

Since the conference takes place only on 24-25 April, but you paid for the services in advance, we’ll have to issue a separate ‘final invoice’ as well, dated 25 April or later.  This ‘final invoice‘ will list all the items purchased, as well as the amount already paid with a negative sign, leaving you a payable balance of zero.  This may sound complicated, but we’ll have comply with taxation regulations.

This option will be available only until Friday, 10 April.

TransferWise

TransferWise is a low-cost alternative to traditional bank transfers.  The only trick is that the originating currency must be different from the target currency.  For practical purposes you’ll transfer funds to a HUF account, which means you’ll be able to use TransferWise if your country has EUR, USD, GBP, CZK, PLN, DKK, and several other currencies.

Shortly after you place your order, you will receive an ‘order receipt’ by email to confirm your purchase. You will also receive your pro forma invoice in a separate email.  The necessary banking details will be shown on the payment page, as well as on the pro forma invoice.  You will have 5 days to send your payment by TransferWise.  If you’re based outside Hungary, you’ll transfer the amount to a EUR account.

If you’re based in Hungary and you pay from a local bank account, you’ll see the invoice amount converted to HUF in small print: please transfer this HUF amount to our HUF bank account.

Once the transferred funds arrive, you’ll receive a ‘deposit invoice‘ by email.  This one still shows a payment date, but the small print at the bottom of the invoice says ‘Invoice already paid’.

Since the conference takes place only on 24-25 April, but you paid for the services in advance, we’ll have to issue a separate ‘final invoice’ as well, dated 25 April or later.  This ‘final invoice‘ will list all the items purchased, as well as the amount already paid with a negative sign, leaving you a payable balance of zero.  This may sound complicated, but we’ll have comply with taxation regulations.

This option will be available only until Friday, 10 April.

Paypal / Visa / Mastercard

The process with payment option is different from the above, since your payment arrives immediately. Please note that a 4.5% surcharge applies in this case as a compensation for PayPal charging BP Translation Conferences for using their services.

Once you choose this option, you’ll be taken to PayPal’s website where you can choose whether you pay from your PayPal account or your bank card. This means you don’t need to have a PayPal account.

Once you paid, first you receive a pro forma invoice.  This shows a payment date 5 days from the current date, but don’t bother about it.  You will receive your ‘deposit invoice‘ within 24 hours, most probably within 6 – this one has to be sent out manually. This deposit invoice still shows a payment date, but the small print at the bottom of the invoice says ‘Invoice already paid’.

Since the conference takes place only on 24-25 April, but you paid for the services in advance, we’ll have to issue a separate ‘final invoice’ as well, dated 25 April.  This ‘final invoice‘ will list all the items purchased, as well as the amount already paid with a negative sign, leaving you a payable balance of zero.  This may sound complicated, but we’ll have comply with taxation regulations.

Invoice comments

You may see three different types of comments in small print at the bottom of the invoice.

‘Megjegyzés’ – this means ‘Comment’ or ‘Remark’

‘Invoice already paid’ – well, this one doesn’t need any explanation.

‘Áfa-törvény területi hatályán kívül eső szolgáltatás’ – ‘Service outside the scope of the VAT law’: this is displayed when you purchase your items as a business.  This remark is necessary for us in the event of any tax audit in Hungary.

Registration

Now that you have paid for the conference, you can set up your attendee profile.  In the confirmation email you will receive a link where you do this.  Basically you’ll have a user account on this website: in this user account you can upload a profile photo, you can write a short bio about yourself, as well as publish some links to your website and social media accounts.

Some information will be used to create your conference badge.  You’ll see above each section whether the information you provide there will be published on the website, under the Attendees tab, or printed on your badge.

You can also specify any special diet here (not published anywhere).

We’ll ask for your permission to publish your profile – you may opt out if you like.   By default you’ll receive a 1-year digital subscription to the MultiLingual magazine, our media sponsor – again, you may opt out of this offer.

Event app

For the second time in BPconf history we will have our event app, provided by Whova, available from late January.  Sadly, the app cannot be synchronized with the website, which means technically you will have two separate profiles – one on this website, one on the app.  It should be possible to upload bios and photos to the event app in a single Excel file, so if you submit a bio and a photo for the website’s Attendee page, you wouldn’t have to do it again — but this hasn’t been tested yet.  In the worst case you’ll need to upload your text and photo in the app as well.

The app will allow you to network with colleagues more efficiently. You can contact fellow attendees, create forums, set up impromptu groups, see the programme, vote on sessions, and lots of other cool stuff. This is new territory for us as well.

An important different in the profiles on the webiste and the app:  whatever you post on the website’s Attendees page will be visible to Google, so publish only what you would normally publish on your own website. You can always edit the content though.  Information published on the app is visible only to other conference attendees, and is not searchable by Google.

Travel and hotel arrangements

Each conference attendee is responsible to take care of their travel arrangements to and from Nuremberg. Also, this is a good time to book a room at the conference hotel, or perhaps team up with a few colleagues and rent a holiday apartment together.

BP20 attendees have a special rate at the hotel if you book before 31 January.  More details and booking form here.