Registering for BP18 is basically purchasing your ticket online by selecting your items below.

Select the desired items

Select the items you wish to purchase, then press the ‘Add to cart’ button under the item.   You may add several items to your shopping cart.

BP18 process 1

When you’re happy with your selection, click on ‘View cart’ next to any of the selected items.

BP18 process 2

Your shopping cart

The next screen is your shopping cart.  At this point you may still go back to add more items or delete any selected items.

You can also apply any discount codes at this stage.  You’ll find a list of frequently used codes at the top of this page.  If you use more than one code, separate them with a comma.

BP18 process 3

Checkout page

The next page is the checkout page.  At the top you still have the option to return to the previous step or add your discount code here.

BP18 process 4

(You’ll find a link to the Privacy Policy here. Sorry, this link is currently broken and it’s not easy to fix. You can access the Privacy Policy from the footer menu.)

Below this you can indicate whether you purchase your ticket as an individual or a business. The default value is ‘individual’.  Select ‘business’ if you want to deduct the invoice amount as a business expense and later apply for a VAT refund from the Austrian tax authority.

In this case a new field appears where you can enter your company name, and you can also specify your  VAT number.  If your business is established in the European Union, please indicate your VAT number without spaces (e.g. DE123456789).   If your business is established outside the European Union you don’t need to provide your tax ID – but be aware that you’re eligible for a tax refund only if you can prove that you’re a ‘taxable person’, i.e.  your company is registered in your home country.

BP18 process 5

At the bottom of this page you can select the method of payment.  Please note that after 7 April the only available methid pf payment is bank card / PayPal, and this carries a 3.9% surcharge.  Don’t forget to check the Terms & Agreements box before proceeding to the payment screen.

BP18 process 6

Payment

If you selected Bank card / PayPal, you’ll be directed to PayPal. Please note that we use PayPal as a credit card processing intermediary.  You’ll be offered to sign up for PayPal, but this is not necessary.  Simply provide your card details as you would any web-based store.

 

BP18 process 7

 

Your invoice

Check your inbox for two automatically generated emails. One is your ‘order receipt’ that lists all the details of your order, including the items purchased and the bank account numbers for wire transfer.  The other email includes a link to your pro forma invoice.

Normally you receive a pro forma invoice only when selecting bank transfer or Transferwise, but now, until 19 April, you receive a pro forma invoice also for credit card payments.  The reason is that it takes a few more days before we receive our Austrian VAT ID.  Once this is obtained, you’ll receive a deposit invoice.

For now, press the orange button at the end of your email.

BP18 processs 8

You can open (and then download) the pdf version of your invoice by clicking on the View button.

BP18 process 9

For each purchase the invoicing system generates three different kinds of documents.

Pro forma invoice: sent automatically as soon as you place your order.  No need to file this to your accountant.

Deposit invoice: this one is sent once the funds appear on our bank account. (For credit card and PayPal payments this will be sent immediately – but only after we receive the Austrian VAT ID, probably before 19 January.).  You can use this for your tax returns.

Final invoice: you’ll receive this after the conference, with the payable amount being zero.

(Hungarian accounting regulations stipulate these three different documents.)

(Disclaimer: the account number prefix shows ‘BP17’. Don’t worry about this, this is just a formality. I set this up last year, and apparently it’s not possible to change this default value in the invoicing system.  Sorry.)

Your attendee profile

As part of the registration process you’ll be able to set up an attendee profile with a photo, a short bio, and some links.  You can also provide your details that you would like to see on your conference badge, and you can also indicated any special diet you may need.

Please see the automated email with the downloadable invoice – this email includes a link to the page where you can set up your profile.  If you attended BP17, you already have one, but you may want to update it.

What next

Your purchase is registered in our database. When in Vienna you simply show up and tell us who you are.

If you register for the welcome dinner on the 18th, you’ll receive your badge at the dinner venue.

In other cases you’ll receive your badge in the cinema Thursday morning (19th).   (If you purchase a Friday-only ticket, you’ll get your badge in the hotel Friday morning (20th)).

Until then, happy translations…

Vienna calling