Terms & Conditions

Organizer, Event

BP19 Translation Conference is organized by B+B Mezzofanti Bt., a partnership registered in Budapest, Hungary (Registered seat: Széchenyi utca 8., Budapest 1054, Hungary; VAT ID: HU28523727), hereinafter referred to as the Organizer or ‘we’ or ‘us’.

BP19 Traslation Conference (‘Event‘) will take place over two days: on Thursday, 2 May 2019 and Friday, 3 May, 2019.

On both days the Event will take place at Zanhotel Europa (Via Cesare Boldrini, 11, 40121 Bologna BO, Italy), between 9:00 and 17:30.  This day is covered by a 2-day pass that allows admission of one person to the event premises, all presentations held during the Event, as well as all catering during the Event, including buffet lunch and two coffee breaks.

Tickets for the Event will be available when announced on this website.

Related events  are priced separately and are not included in the Event ticket. Such related events include day trips before and after the Event, as well as evening programs (particularly a ‘Welcome dinner’ on 1 May 2019, a ‘Gala dinner’ on 2 May 2019, and a ‘Farewell dinner’ on 3 May 2019).

Tickets to the Event and such related events will be available online under the Registration tab of this website.

Taxation

Prices of tickets and other items are listed without Value Added Tax (VAT).

For events taking place in Italy a 22% VAT is payable on the top of te actual ticket price.

Information on VAT payable by those who have a VAT ID issued by any of the EU member states will be published soon.

Payment

Registration for the Event is completed once the ticket price is paid in full.

As a payment option, you may choose between direct bank transfer, TransferWise, and PayPal / bank card.  If you live in the EU, a direct bank transfer (SEPA transfer) may be the easiest/cheapest option.  TransferWise is a cheaper alternative, but this option works only between currencies; i.e. only if your bank account is denominated in a currency other than Hungarian Forint.  If you live outside the EU, PayPal / bank card may turn out to be cheaper. Please note that a 3.9% surcharge is applied to such payments to compensate for the service charges deducted by PayPal – but this is often less than what your bank would charge for a wire transfer.

If you choose to pay using your bank card (MasterCard or Visa), choose the PayPal option. In this case PayPal acts as a card processor intermediary, i.e. you don’t need to have a PayPal account to effect payment.

Bank details and other information to perform the wire transfer or TransferWise transfer will be provided in a confirmation email once you submit your order.

Invoices

Due to local taxation regulations in force, you will receive up to three different types of documents with your purchase.

If you pay with your bank card or from your PayPal account, you will automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order.  A ‘deposit invoice‘ will be sent automatically from our invoicing system.  This deposit invoice is almost like an actual invoice, but since you will receive the purchased service only at a later time, the ‘final invoice’ cannot be dated earlier than the Event.

You will receive this final invoice after the Event. This final invoice will list all the purchased items with a positive sign, the amount already paid with a negative sign, as well as the final payable balance (i.e. zero).

If you pay via bank transfer or TransferWise, first you automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order. A ‘pro forma invoice‘ will be sent automatically from our invoicing system. This pro forma invoice lists all the items purchased and indicates the bank account details where you send the purchase amount.  The funds are supposed to arrive within 5 days.  If the funds are not received within 7 days, you will receive a reminder.  If the funds are not received within 10 days, your order will be cancelled.

Once the funds are credited on our bank account, you’ll receive a ‘deposit invoice‘ – this has to be processed manually. From this point on the process is identical with the one for bank cards / PayPal as described above.

Cancellation policy

Tickets purchased are eligible for a refund. The amount of refund is calculated on the basis of the amount actually paid for the services. A 100% refund (minus 35€ processing fee) is paid if the registration is cancelled before midnight on Friday, 15 March, 2019. A 50% refund  is paid if the registration is cancelled before midnight on Friday, 19 April 2019. No refund is paid after this date.

If you have to cancel your attendance due to an ungranted visa you’ll get a full refund (minus 35€ processing fee) if you cancel your registration before midnight on Friday, 19 April 2019.

No refund is paid on video purchases.

Allow up to 7 days to process refunds.

Terms (video purchases)

Packages

Currently we have three packages available, each with different scope and duration.  The ‘BP18’ package allows you to watch all sessions recorded at BP18 Translation Conference, any number of times, for a period of one year after purchase.  The ‘All’ (or ‘BP Video Library’) package allows you to watch all sessions recorded at BP16, BP17, and BP18 conferences, any number of times, for a period of one year after purchase.  Finally, the ‘BP Video Library unlimited’ package allows you to watch all existing videos, plus all future videos, for an unlimited time.

Purchase

You can purchase access to the videos at our online store on this website, under the Registration tab.  After selecting the desired item, open your shopping cart, then proceed to the checkout process.  On the next page you can provide your billing details.  If you select ‘Business’, and you’re from the European Union, provide a valid VAT number to avoid paying VAT. If you’re outside the EU, it’s up to you if you select ‘business’ or ‘individual’ — but you’re advised to follow any regulations  valid in your home country. If you’re based in Hungary, VAT will be added in both cases (you can claim a refund later if you purchase as a business).

Payment + Invoicing

Due to taxation regulations in force in Hungary, you will receive up to three different types of documents with your purchase.

If you pay with your bank card or from your PayPal account, you will automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order.  A ‘deposit invoice‘ will be sent manually from our invoicing system; allow up to 12 hours for this.  At a later point you will receive a final invoice. This final invoice will list all the purchased items with a positive sign, the amount already paid with a negative sign, as well as the final payable balance (i.e. zero).

If you pay via bank transfer or TransferWise, first you automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order. A ‘pro forma invoice‘ will be sent automatically from our invoicing system at the time of placing the order. This pro forma invoice lists all the items purchased and indicates the bank account details where you send the purchase amount. For Transferwise payments, make sure the target currency is set to HUF — all other details you need to provide are listed in the pro forma invoice and the automated emails.

The funds are supposed to arrive within 3 days.  If the funds are not received within 5 days, your order will be cancelled.  Once the funds are credited on our bank account, you’ll receive a ‘deposit invoice‘ – this has to be processed manually. From this point on the process is identical with the one for bank cards / PayPal as described above.

Watching the videos

As soon as your funds are cleared on our bank account, you will receive an email that includes a unique URL.  This URL (link) is your key to access the videos.   The videos are stored  on Vimeo, a premium video sharing platform. If you’re new to this, you’ll have to create a profile (very simple, only your name and email are needed).   After this you simply hit Continue then Watch now — and you can watch the videos.

Whenever you log on to Vimeo again, your videos will be there for the duration selected (one year or unlimited, depending on the package you purchased).  You can access Vimeo and watch your videos from any device — PC, tablet, mobile.

The URL is unique and can be redeemed only once. But once you redeem it, you can watch the videos any number of times for the duration of your purchase.

No refund policy

Since your purchase is complete once your receive the unique URL, we cannot give you any refund for video purchases.  Thank you for your understanding.

Also, if you choose to pay by bank transfer or Transferwise, and your payment is not received within 5 days, your order will be cancelled.

Your email

We reserve the right to send you promotional emails about BP events from time to time (not too often; about once a month from December to April, then maybe once during the rest of the year).  We will never share, sell, or give away your email to any third party.  You’ll be able to unsubscribe from these emails any time.

Disclaimers

The Organizer reserves the right to change the price of admission tickets to the Event and related events.  The Organizer makes all reasonable efforts to announce such such changes in advance.

The Organizer makes all reasonable effort to offer the Event as published on this website at the time of your purchasing the ticket to the Event.  The Organizer, however, reserves the right to make changes to conference sessions, content, venue, and restaurants, if these are necessary.

The Organizer is not liable for views expressed by conference speakers.

The Organizer reserves the right to allow third-party vendors hired by the Organizer to take photos and shoot film footage during the Event, and use these images and footage in the future for promotional purposes.

Conference attendees are responsible for their own hotel booking and transport when applicable. Tickets to the Event do not cover accommodation and transport.

Privacy Policy

Upon registration (i.e. payment) you will need to fill in several personal details. It will be clearly indicated which of these details will be published on the website in your attendee profile (your name, your short biography, and optionally any links to your social media accounts).

All other details are collected so that we can provide you with a better conference experience and for invoicing purposes. Such other details will never be published, sold, given or transferred to any third party, including conference sponsors, without your consent. Such other details include your e-mail address, your invoicing details, your dietary preferences.

One notable exception to this is the promotional offer by our media sponsor, MultiLingual magazine. MultiLingual offers a one-year subscription to the digital version of their magazine. On the registration form you’ll see an opt-out box – remove the tick mark if you do not wish to receive their publication. If the box remains ticked, your email will be transferred to MultiLingual before the Event.

Your login credentials will be known only to you, not even the site administrator will have access to these.

Any attendee may appear on photographs taken and videos shot at the Event, and these may be used for promotional purposes for future BP events. Such photographs and videos may be posted on the website of a future event organized by the Organizer, and on social media accounts managed by the Organizer, notably on Facebook.  No attendee will be tagged on any such photos posted on Facebook, and no names will be mentioned. Photos taken and videos shot by other attendees at the Event may be posted on social media.  It is each attendee’s personal responsibility to handle such photos and videos with respect to the rights of the people appearing on such photos and videos.

Governing law and jurisdiction

These Terms and Conditions shall be governed, construed, and enforced in accordance with the laws of Hungary. Any and all disputes arising out of or in connection with these Terms and Conditions shall be submitted to the exclusive jurisdiction of the Courts of Budapest, Hungary.

Miscellaneous

Organizer reserves the right to update these Terms & Conditions from time to time. No notification will be sent in the event of such updates and changes.

All times are in Central European Time (GMT + 2 hours).

By purchasing a ticket to the Event or the video items, you acknowledge the acceptance of these Terms and Conditions, including the section ‘Terms (Video purchases)’ above.