Terms & Conditions

Organizer, Event

BP18 Translation Conference is organized by B+B Mezzofanti Bt., a partnership registered in Budapest, Hungary (Registered seat: Széchenyi utca 8., Budapest 1054, Hungary; VAT ID: HU28523727), hereinafter referred to as the Organizer or ‘we’ or ‘us’.

The conference (‘Event‘) will take place over two days: on Thursday, 19 April 2018 and Friday, 20 April, 2018.

On Thursday the Event takes place at Gartenbaukino cinema, Parkring 12, Wien 1010, Austria, between 9:00 and 17:30.  This day is covered by a 2-day pass that allows admission of one person to the event premises, all presentations held during the Event, as well as all catering during the Event, including buffet lunch and two coffee breaks.

On Friday the Event takes place at Hotel Marriott, Parkring 12a, Wien 1010, Austria, between 9:00 and 17:30. This day is covered by both a 2-day pass and a 1-day pass that allow admission of one person to the event premises, including all presentations held during the Event, as well as all catering during the Event, including a buffet lunch, and two coffee breaks.

Tickets for the Event will be available when announced on this website.

Related events  are priced separately and are not included in the Event ticket. Such related events include sightseeing tours and day trips before and after the Event, as well as evening programs (particularly a ‘Welcome dinner’ on 18 April 2018, a ‘Gala dinner’ on 19 April 2018, and a ‘Farewell dinner’ on 20 April).

Tickets to the Event and such related events will be available online under the Registration tab of this website.

Taxation

Prices of tickets and other items are listed without Value Added Tax (VAT).

For events taking place in Austria a 20% VAT is payable by all attendees, whether or not they are taxable persons.  In practical terms this means that you’ll have to pay the VAT even if you have a valid VAT ID in another member state.   The reverse charge mechanism for VAT payment is not applicable to services such cultural, entertainment, etc. event that can be attended with an admission ticket.   See here (page 19, paragraph 9.1).

The good news is that you’re eligible for a VAT refund if you are a taxable person.  Read section 7.3 on pages 15-16 here.   Also read the official info here.   You can apply for a refund through your home country’s tax authority if you’re based in the EU, or by filling in form U5 (in German) and sending it here by email or fax or snail mail, if you’re based outside the EU but you can prove your status as a taxable person.

Unfortunately you’re not eligible for a VAT return if you purchase your ticket as a private individual.

Payment

Registration for the Event is completed once the ticket price is paid in full.

As a payment option, you may choose between direct bank transfer, TransferWise, and PayPal / bank card.  If you live in the EU, a direct bank transfer (SEPA transfer) may be the easiest/cheapest option.  TransferWise is a cheaper alternative, but this option works only between currencies; i.e. only if your bank account is denominated in a currency other than Hungarian Forint.  If you live outside the EU, PayPal / bank card may turn out to be cheaper. Please note that a 3.9% surcharge is applied to such payments to compensate for the service charges deducted by PayPal – but this is often less than what your bank would charge for a wire transfer.

If you choose to pay using your bank card (MasterCard or Visa), choose the PayPal option. In this case PayPal acts as a card processor intermediary, i.e. you don’t need to have a PayPal account to effect payment.

Bank details and other information to perform the wire transfer or TransferWise transfer will be provided in a confirmation email once you submit your order.

Invoices

Due to local taxation regulations in force, you will receive up to three different types of documents with your purchase.

If you pay with your bank card or from your PayPal account, you will automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order.  A ‘deposit invoice‘ will be sent automatically from our invoicing system.  This deposit invoice is almost like an actual invoice, but since you will receive the purchased service only at a later time, the ‘final invoice’ cannot be dated earlier than the Event.

Note: Temporarily, until about 19 January 2018, you will first receive a ‘pro forma invoice’, to be sent out automatically. Once we receive our Austrian VAT ID, we’ll issue the above mentioned ‘deposit invoice’.

You will receive this final invoice after the Event. This final invoice will list all the purchased items with a positive sign, the amount already paid with a negative sign, as well as the final payable balance (i.e. zero).

If you pay via bank transfer or TransferWise, first you automatically receive an ‘order receipt‘: this is basically an email to acknowledge your order. A ‘pro forma invoice‘ will be sent automatically from our invoicing system. This pro forma invoice lists all the items purchased and indicates the bank account details where you send the purchase amount.  The funds are supposed to arrive within 5 days.  If the funds are not received within 7 days, you will receive a reminder.  If the funds are not received within 14 days, your order will be cancelled.

Once the funds are credited on our bank account, you’ll receive a ‘deposit invoice‘ – this has to be processed manually. From this point on the process is identical with the one for bank cards / PayPal as described above.

Note: Temporarily, until about 19 January 2018, you receive your ‘deposit invoice’ only after we obtain our Austrian VAT ID.

Cancellation policy

Tickets purchased are eligible for a refund. The amount of refund is calculated on the basis of the amount actually paid for the services. A 100% refund (minus 35€ processing fee) is paid if the registration is cancelled before midnight on Monday, 5 March, 2018. A 50% refund  (minus 35€ processing fee) is paid if the registration is cancelled before midnight on Monday, 9 April, 2018. No refund is paid after this date.

If you have to cancel your attendance due to an ungranted visa you’ll get a full refund (minus 35€ processing fee) if you cancel your registration before midnight on Monday, 9 April, 2018.

No refund is paid on the ‘BP16+BP17 videos’ item.

Allow up to 7 days to process refunds.

Disclaimers

The Organizer reserves the right to change the price of admission tickets to the Event and related events.  The Organizer makes all reasonable efforts to announce such such changes in advance.

The Organizer makes all reasonable effort to offer the Event as published on this website at the time of your purchasing the ticket to the Event.  The Organizer, however, reserves the right to make changes to conference sessions, content, venue, and restaurants, if these are necessary.

The Organizer is not liable for views expressed by conference speakers.

The Organizer reserves the right to allow third-party vendors hired by the Organizer to take photos and shoot film footage during the Event, and use these images and footage in the future for promotional purposes.

Conference attendees are responsible for their own hotel booking and transport when applicable. Tickets to the Event do not cover accommodation and transport.

Privacy Policy

Upon registration (i.e. payment) you will need to fill in several personal details. It will be clearly indicated which of these details will be published on the website in your attendee profile (your name, your short biography, and optionally any links to your social media accounts).

All other details are collected so that we can provide you with a better conference experience and for invoicing purposes. Such other details will never be published, sold, given or transferred to any third party, including conference sponsors, without your consent. Such other details include your e-mail address, your invoicing details, your dietary preferences.

One notable exception to this is the promotional offer by our media sponsor, MultiLingual magazine. MultiLingual offers a one-year subscription to the digital version of their magazine. On the registration form you’ll see an opt-out box – remove the tick mark if you do not wish to receive their publication. If the box remains ticked, your email will be transferred to MultiLingual before the Event.

Your login credentials will be known only to you, not even the site administrator will have access to these.

Any attendee may appear on photographs taken and videos shot at the Event, and these may be used for promotional purposes for future BP events. Such photographs and videos may be posted on the website of a future event organized by the Organizer, and on social media accounts managed by the Organizer, notably on Facebook.  No attendee will be tagged on any such photos posted on Facebook, and no names will be mentioned. Photos taken and videos shot by other attendees at the Event may be posted on social media.  It is each attendee’s personal responsibility to handle such photos and videos with respect to the rights of the people appearing on such photos and videos.

Governing law and jurisdiction

These Terms and Conditions shall be governed, construed, and enforced in accordance with the laws of Hungary. Any and all disputes arising out of or in connection with these Terms and Conditions shall be submitted to the exclusive jurisdiction of the Courts of Budapest, Hungary.

Miscellaneous

Organizer reserves the right to update these Terms & Conditions from time to time. No notification will be sent in the event of such updates and changes.

All times are in Central European Time (GMT + 2 hours).

By purchasing a ticket to the Event, you acknowledge the acceptance of these Terms and Conditions.