faq test arconix

General

How much does the conference cost?

There are many factor to keep in mind when calculating the price of conference ticket. The single largest expense item is the rental price of the venues and equipment, while the most significant variable item is the cost of catering.

If all goes well, early bird prices will be announced early December.

Tickets will be released in blocks. For example the first batch of 70 tickets will cost X €, the second batch of 70 tickets will cost X+30 €, and so on.

If you wish to be notified when tickets will be available, sign up here.

I’m new to BP conferences, how will I find people to talk to?

BP translation conferences have a reputation of facilitating meeting new people. In fact, several attendees claimed that they made more professional contacts and made more friends than at several previous conferences combined.

We’ll have a unique, proprietary networking game that forces people to get out of their comfort zones and talk to new people they would not normally contact at a crowded conference.

Join us at BP18, this is an excellent opportunity to meet new people from around the world… and actually stay friends with them.

Who can attend BP18?

Anyone can attend BP18; there’s no eligibility criteria as such.   Most of the attendees are usually freelance translators with 5-20 years of experience, and we also have a fair share of freelance interpreters.  There’s also increasing number of representatives of LSP’s, translation agencies, CAT tool makers, national translators’ associations, etc.

About 90% of the attendees come from various European countries, with an increasing number of people flying in from other continents.

Registration

Can you issue an invitation letter for a Schengen visa?

First things first: read about the Austrian visa application process.

Here you will find that when attending a conference, you’ll need four items to submit as part of your visa application, and only one of them is the invitation letter.

If you need an invitation letter, please follow this procedure:

  1. Register for the conference (i.e. you need to pay for the conference ticket)
  2. Complete this form for the invitation letter.
  3. Apply for the visa at the local Austrian embassy.

Please apply for the visa in time (1 to 3 months before the conference).   Visas are granted by the embassies and consulates of Austria, and we do not assume responsibility for their decisions.   In case your visa is rejected, you’ll get a full refund of the amount you paid for registering for BP18 (minus a small handling fee).

(last updated: 11 November 2017)
Do I need to pay VAT?

It depends.

If you are based in the European Union and have an EU-level VAT number, you don’t need to pay VAT.  In this case please specify on the billing details page that you wish to pay as a company, then provide your VAT number without a space (e.g. ‘DE123456789’).  As part of the registration process the validity of this VAT number will be checked against the VIES database.

It has happened in the past that this connection to this database is temporarily unavailable – in this case please try it again a minute later.

If you are based in the European Union but do not have a VAT number or if you only have a national VAT number, you’ll need to pay VAT. And that’s a 27% Hungarian VAT (the highest in the EU – sorry, it’s not my fault).   The company that organizes BP18 is registered in Budapest, Hungary. Unlike in previous years, this time we didn’t registered for a local VAT number, so essentially the service (the conference itself) is provided by a company that’s registered in a different EU member state.

To avoid paying this VAT, the best you can do is team up with a colleague who has an eligible EU VAT number, then find an arrangement with them.

If you’re based in Hungary, you’ll have to pay 27% VAT, then claim back the VAT amount at the end of the quarter.

If you’re based outside the European Union, there’s no way to check if your business is eligible for VAT exemption or not.  If you select you pay as a company and you enter a business-looking billing name, you should be fine.   At past events, for example, several attendees from Ukraine entered their names, together with the abbreviation that stands for ‘individual entrepreneur’.

 

How can I register for BP18?

You can register for the conference by purchasing your conference ticket.   Tickets will be available some time in December, or, at the latest, in early January.   You can sign up to be notified by e-mail if you don’t want to miss it.

Once registration starts, you can register for BP18 by purchasing your conference ticket and any additional items in our web store.

The registration and invoicing process is automated.  You’ll need to provide your billing details, then select your preferred method of payment, then check out to pay.

How much does the conference cost?

There are many factor to keep in mind when calculating the price of conference ticket. The single largest expense item is the rental price of the venues and equipment, while the most significant variable item is the cost of catering.

If all goes well, early bird prices will be announced early December.

Tickets will be released in blocks. For example the first batch of 70 tickets will cost X €, the second batch of 70 tickets will cost X+30 €, and so on.

If you wish to be notified when tickets will be available, sign up here.

Is there a discount for students and faculty?

Yes, most probably there will be a 33% discount for students and faculty members of translation/interpreting/terminology or related studies.

Once registration starts, please send a scanned copy of your ID card, as well as a document that proves that you’re enrolled as a student in the current academic year, or that you’re a teacher/professor of translation studies or at a related field.

Please note that the student discount is available only for people who were born after April 19, 1988.  Also, the total number of tickets available as part of this offer is 20.

Will I get an invoice for my payment?

Yes.  The invoicing process is fully automated.

If you pay by bank transfer or via TransferWise, you’ll first receive a Pro forma invoice, stating the account number and other banking details you’ll need to initiate the transfer.   Once the amount is safely received on our bank account, you’ll receive your ‘deposit invoice’ that you can already send to your accountant.   Shortly after the conference you’ll receive your final invoice with a zero payable balance.  (The reason for this is that payment precedes the actual service, and the final invoice can only be issued after the service is fully provided.)

If you pay immediately (i.e. by bank card / PayPal), you’ll receive the ‘deposit invoice’ straight away, then the final invoice after the conference as described above.